You are a few years into the business, and things are going great! You have a solid team of employees who are helping you expand business operations, giving you more time to focus on sales and business development. Cash flow is good, and everyone in the company is content with where things are at. But where are you going? Shouldn’t there be more to life and business than just earning a profit?   

If you do not know the answer to that question, then you can be sure that your employees do not know either. Alignment of your goals between you and your team is crucial for a successful company to stand the actual test of time. Putting aside time to think about your vision is such a vital aspect of running a business and is often overlooked by founders or CEOs. Just because you are a small business does not mean you do not need to have a vision and communicate that to your employees and clients.   

Having a vision for your company consists of several components, which are very briefly discussed below.   

Firstly, you must clearly define your core values. Then, look around and ask yourself what the key characteristics of your top team members are? What qualities would you want to see manifested in everyone in your organization?   

Secondly, define your core purpose. Why does your company exist in the first place? The primary reason you exist.   

Next, ask yourself where do you see yourself in 10-years’ time? Define what a typical day might look like, how you spend your time, the people around you in your circle of influence. Of course, there is more to this question than just saying I want xxx money and retired. Your 10-year target should consist of your dreams, and dreams should be described in something other than monetary terms.  

Lastly, determine a marketing strategy. What is your organization good at, and who are your ideal clients? Spend time to ask yourself how you are different from the competition and how you can become more valuable than anyone else.  What makes your business unique?  The above comments are a high-level overview of topics every business owner should consider. If you are looking to have a long-lasting and successful business, you should commit some time to think to yourself and your management team. Another great person to collaborate with is your accountant. Your accountant should be more than just a number cruncher. Argento CPA is an accounting firm in Vancouver that seeks to understand what drives our clients and why they are in business in the first place. Helping our clients determine their values, vision, and processes is what we love to do best. 

Contact Argento CPA today if you have any questions or looking for expert advice.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

Cloud accounting takes the headache out of bookkeeping. With cloud software, you can keep your business books online, safely encrypted, which you or your bookkeeper can easily access.  This is great for entrepreneurs who do not want the hassle of paper records or are too busy running their company to enter their own expenses into bookkeeping software.

When it comes to small business accounting software, not all are created equal. If you are looking for a program that does not require manual data entry and is designed to save both your time and money – there’s no better option than QuickBooks Online, our preferred cloud-based solution.

QuickBooks Online allows you to take your business with you, no matter where life takes you. Software updates are delivered in the blink of an eye and installed from anywhere there is internet access. With Cloud-based software like QuickBooks Online, a few clicks will have all new features available for use right away.

Bookkeeping is vital for any business. It keeps you in the know about your finances to make better decisions with confidence. Cloud bookkeeping makes it easy to access all this information without wasting valuable time on sharing physical documents and receipts with your bookkeeper.  Also, your accountant and bookkeeper will be able to leverage automation tools for cloud accountancy software by using apps such as Dext (formerly known as Receipt Bank).

Many people are hesitant to switch over to the Cloud for their accounting needs.   If you are one of these individuals, we recommend consulting with a qualified accountant before making any decisions; they may be able to provide insight and additional support throughout this transition process.

Any business will benefit from the switch.  Contact Argento CPA today to find out how we can help you modernize your bookkeeping system and implement a smooth transition, thus giving you better insights to your future goals and success.

Contact Argento CPA today if you have any questions or looking for expert advice.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

As a business owner, you are responsible for making decisions that affect the entire organization. Consultants can help make these difficult decisions easier by providing advice and guidance on topics such as tax law, finance, and accounting. Consultants are knowledgeable about their field of expertise and can provide helpful insight into your company’s growth strategy. A consultant will also offer valuable feedback when it comes to evaluating the success of your current strategies or brainstorming new ones! In this blog post, we will discuss 6 reasons why you need an advisor working with your business!

Guide you with designing business systems and processes

A business system is a set of sequences, workflows, and procedures that outline exactly how to do something in an organization. Good systems streamline workloads, improve productivity, and get results. A well-designed system and procedures will massively impact customer service as well as onboarding efficiency for the company’s newest members. Many entrepreneurs overlook the importance of systems and processes. Working with your consultant to design the most efficient systems is crucial to the enduring success of your company and scaling your business.

The thing is, without systems for your business, you don’t own a business – you ARE the business. If you want to double revenue and scale up quickly, then it’s essential that you invest in automating all of those tasks you don’t want to do yourself so they can be done on your behalf (with no loss or degradation of quality) which will give rise to two important benefits: 1- You’ll have more hours per day available for high impact activities like establishing or maintaining business relationships. 2 – You won’t be just one cog in the machine trying desperately not get burned out from too much workload while still struggling to keep employees happy and productive by engaging them creatively through delegation.   Automating, delegating, and systemizing your business activities and business functions, you gain leverage, which is the key to creating and scaling a high-growth organization.  Even if you’re starting out, you need to get into a systems mindset long before hiring your first employee or subcontractor.

Insight on how to handle difficult situations

As a business owner, you will face difficult situations daily – more so some days than others. While dealing with those first-time challenges may be tiring and overwhelming at times, having the knowledge of an experienced consultant can help make these tough moments easier to get through. They are likely to have seen similar instances before your business came into being – which means that they know exactly how best to tackle it for maximum results!

Managing expectations

Those who have an entrepreneurial spirit and a desire for business success may be impatient to see quick results. Sometimes this can lead to the belief that impatience is beneficial for them to act quickly on their ideas. However, research has shown us that expecting too much out of your idea or company will often lead you down a path towards disappointment when the expectation bubble bursts and reality sets in.

Enable your ship to keep moving in the right direction

Many business owners require assistance to keep the ship moving in the right direction. To avoid getting lost amidst so much noise in today’s fast-changing environment, consulting help is necessary. The business consultant plays a key role as he/she can ensure that data-driven decisions made by founders will be well informed while also cutting through all the market noise with their knowledge on how business should go.

Making sure your efforts are well spent

The three hurdles that can very easily trip up any entrepreneur are lack of experience, lack of time, and scarcity of funds. Hiring a business consultant is key to ensuring your limited resources – money, time, and effort – go towards the right direction: achieving your goals. In today’s highly competitive environment with new technologies changing as quickly as they emerge, this may be necessary so that you don’t waste valuable company assets on trial-and-error learning processes

An outside opinion

There are inevitable conflicts among employees and executives when it comes down to making important decisions for the firm’s strategy or operations. Therefore, consultants can be a tremendous asset in order to provide an objective opinion due to their 3rd-party status within the organization (and not too beholden by any of its cultures). Consultants may bring about new ideas that could help solve problems more efficiently or identify blind spots in thinking which lead people astray from optimal solutions.

Contact Argento CPA today if you have any questions or looking for expert advice.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

People who earn income from more than one country often find their taxes complicated by layers of red tape from both countries. Even though the United States and Canada have very friendly economic terms and a historically porous business border, each country still expects earners to fully adhere to their tax expectations. 

Multi-country taxation paperwork can be quite daunting, and most people and businesses may benefit from hiring professionals to cut through the red tape for them. This is especially true if one of those countries is the United States, whose tax system is the most complex in the world.

Determine your country of residence: Canada’s rules

If you are a Canadian citizen, but earned income in the United States, your initial return may likely show that you have to pay taxes for your earnings in both countries. Luckily, the Canada-United State Income Tax Convention Fifth Protocol (2008) might excuse you from paying some or all of the taxes to the United States, but does not exempt you from filing a tax return in a timely manner under US law.

In this case, the details of your taxes may likely hinge on residency. If you resided in Canada for more than half of the year (183 days or more) you may qualify for relief. This generally means that in any place where similar taxes apply to your earnings, you may have to pay the Canadian tax and be exempt from the corresponding United States tax.

A Canadian citizen earning income while employed in the United States by a US company might be eligible for relief from Canadian taxes. In that case, the individual may likely be eligible to deduct the full amount of the taxes actually paid to the US whether through deductions or payments. Similarly, deductions for pension plans are also available, if they substantively match similar plans available under Canadian law.

Determine your country of residence: United States’ rules

The United States applies a more complicated residency rule. A person who was in the United States for less than 183 days in one year might still qualify as a resident, because of the residency formula that counts days from surrounding years proportionally as follows:

            Days of residency in the current year are counted as full days

            Days of residency in the preceding year are counted as ⅓ days

            Days of residency in the second precedent year are counted as ⅙ days.

If the total after this calculation is 183 or higher, you are considered to have residency in the United States.

So if you were in the United States 60 days for each of the past three years, your calculation would be:

            Current year: 60

            Preceding year: 60/3 = 20

            Second preceding year: 60/6 = 10

            Total days = 90 (not a resident)

But if you were in the United States 126 days for each of the previous three years, your calculation would be:

Current year: 126

            Preceding year: 126/3 = 42

            Second preceding year: 126/6 = 21

            Total days = 191 (resident)

Of course, it is unlikely that each person’s annual total is the same, and these examples are meant only to serve to explain how the formula works.

Either way …

Whichever country you determine to be your country of residence, you are still obligated to fill out the United States tax forms for income earned there and submit it by April 15th.

However, your residency and citizenship, and the application of the Canada-United State Income Tax Convention Fifth Protocol (2008) may determine if you qualify for tax relief from those taxes that overlap. In those cases, you owe the country of residence, and may be exempt from the same taxes in the other country (even if you are a citizen of that country.)

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

Most for-profit businesses in British Columbia qualify for the PST rebate for select machinery and equipment.

This PST rebate applies to most machinery, equipment, and durable goods purchased between September 17, 2020 and September 30, 2021.

Who can apply for the PST rebate on select machinery?

Almost any and every incorporated business that made qualifying purchases and during the indicated period is eligible to apply.

Government entities, hospitals, schools or other non-profit organizations do not qualify for this rebate.

Some examples explaining eligibility are provided in this Ministry of Finance Tax Notice.

What purchases qualify for this equipment rebate?

An amazingly large list of purchases qualify for the equipment rebate. These include almost all durable goods and non-consumables.

One important qualifier is that they have to have been purchased in B.C. or brought into B.C. for the purpose of growing or continuing the work of attempting to earn a profit during the indicated period.

An amazing array of purchases qualify, including harnesses for livestock and spacecraft used for telecommunications.

Some qualifying purchases include:

• Furniture
• Appliances
• Logging equipment (that doesn’t apply for other rebates)
• Medical or dental equipment
• Tools
• Uniforms
• Power equipment
• Computers and software
• Zero-emissions vehicles

A more comprehensive list of qualifying purchases, divided by tax class, is available at this B.C. PST rebate explanation page.

Of course, this means that a broad range of consumable purchases do not apply for this rebate. Among non-qualifying purchases are boats, vehicles that are not zero-emissions, any consumable such as office supplies, or goods purchased for resale.

When can I apply for this equipment rebate?

 The PST must have been paid on time, or in a timely manner if the purchase has not yet been made, in order to qualify for the rebate.

If the PST is not paid on time, then you are ineligible to apply for the rebate.

A more detailed list of the PST payment timeline and rules is available in this PST Chapter 35 part 2 document.

How do I apply for the PST rebate on select machinery and equipment?

First, gather the appropriate materials that confirm the purchase was made within the indicated period of September 17, 2020 to September 30, 2021. This includes verification that the tax was paid during this same time.

Provide the following documentation:

• Invoice
• Receipt
• Incorporation information
• Direct deposit information (for payment of the refund)
• Official documentation tying the bank account to the business that could include a canceled check or a letter from the banking institution

Apply during one of the available payment periods:

April 1, 2021 – September 30, 2021 First application period (recommended for purchases that have already occurred)

October 1, 2021 – March 31, 2022 Second application period (Can be used for all purchases or for ones occurring between now and September 30, 2021.)

You can submit a maximum of two applications. Either submit one during each period, or submit two during the second period. If you submit one during the first application period you can only submit one during the second.

If you have further or more detailed questions about the PST B.C. rebate for machinery or equipment, you can refer to the B.C. PST Rebate website here.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

You have probably heard that TFSAs are great tools for saving money and you would not be wrong.  But what happens when you are affected by both sides of the border?  Does the United States treat TFSAs the same way Canada does?  What happens if you are a Canadian living in the US or are a Canadian-US dual citizen?  This article will explore TFSAs, their advantages, and their tax consequences in Canada and the United States.

TFSA Treatment in Canada

Back in 2009 the Government of Canada started the TFSA program so that individuals 18 years of older with a valid social insurance number could start saving money tax-free.  Contributions to a TFSA are not deductible for income tax purposes, however, whether the TFSA be a savings or investment account, income earned in the account would generally be tax-free, even when withdrawn.

There is a limit to how much you can contribute to your TFSA, however your contribution room grows each year.

Canada Revenue Agency has a publication which describes the finer details on their website: https://bit.ly/3hxTRKG  

TFSA Treatment in the United States

While the Government of Canada considers the growth in your TFSA to generally be tax-free, the Internal Revenue Service does not.

If you are a Canadian-US dual citizen who lives in Canada, you are required to report the investment income from your TFSA on your US tax return.  The same applies if you are a Canadian living in the US who is a US resident for tax purposes.

Furthermore, if you are a non-resident of Canada who owns a TFSA, any contributions made while a non-resident is subject to a 1% tax for each month the contribution stays in the account.

To add another layer, should you invest in Canadian mutual funds or ETFs within your TFSA this could trigger a Form 8621 PFIC filing requirement in the US.

To Save or Not to Save?

There is nothing wrong with having a TFSA however it is important to be informed so that you are not hit with any unexpected surprises when it comes time to file your Canadian and US tax returns.  If you are affected by both sides of the border, it is important to speak to a tax professional so you can move forward knowing what to expect.  You can reach out to a tax specialist at argentocpa.ca and request your free initial consultation today.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

Hiring staff should be a simple process that is automated and easy.  Here are suggestions on how you can handle payroll compliance.

Payroll Software and Why

As a business owner, you need as much free time as possible to focus on growth.  Manually calculating payroll can be time-consuming and prone to error.  At Argento CPA, we are big fans of Wagepoint – one of the leading online payroll software providers in Canada. 

It is highly recommended you investigate payroll software before you hire, not after!  Payroll deductions such as CPP, EI, and tax, must be deducted off each cheque and remitted to CRA.  You must be certain that payroll is accurate and paid on time to CRA.  Mistakes are very costly for payroll, with high interest and late payment penalties imposed by CRA.  If the CRA discovers discrepancies between what you remit and what you report on a T4, the chances are your payroll account will be audited/reviewed to determine why a variance exists.  This means time wasted or extra fees paid to your accountant or bookkeeper to sort it out.

There is much more to it then simply writing a cheque.

When you pay employees, there are important things to track.

• Salaries and wages
• Overtime hours
• Vacation accruals
• Holiday pay
• Tips
• Bonuses
• Commissions
• Income tax
• CPP
• EI
• Benefits
• And many other types of deductions depending on your employment contract!

Benefits of using Wagepoint

The biggest benefit is automation of course!  Why would you possibly want the responsibility of tracking all these amounts separately.  It is a disaster just waiting to happen.  With Wagepoint, you can do the following.

• Direct deposit
• Online access to paystubs (no more paper!)
• Automate payroll tax payments to CRA
• Automatically generate ROEs
• Automatically generate T4s at year-end

For assistance setting up your automated payroll system, contact Argento CPA today and we will get you up and running.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

Cryptocurrency prices have been making a comeback!  This means many hodler’s who weathered the last crypto winter may be considering cashing out and are left wondering how their profits will be taxed.  Is it business income or capital gain?

Tax Treatment of Cryptocurrency for Income Tax Purposes

The proceeds you receive from disposing of cryptocurrency may be considered business income or a capital gain.  There is no clear-cut rule than defines one or the other.  Whether this is business or capital income must be determined on a case-by-case basis.

Here are some signals that indicate business income:

• You are a day trader (check out our recent article on what factors are in play to determine day trader status).
• You mine cryptocurrency and intend to earn a profit, even if you are unlikely to do so in the short term.
• You operate a cryptocurrency business (including mining, trading, exchanges, and ATM’s).

What Triggers a Taxable Event?

• Exchanging one cryptocurrency for another (example: BTC to ETH)
• Selling cryptocurrency for fiat currency (example: BTC to CAD)
• Trading cryptocurrency to stablecoins (example: BTC to TUSD)
• Trading cryptocurrency for goods or services (example: purchasing a Tesla vehicle with bitcoin)
• Mining cryptocurrency (example: you operate a mining business and receive cryptocurrency, the value of the cryptocurrency on that date you earned it will be considered business income.  If you mine as a hobby, your cost base is zero and when you sell the coin you will trigger a capital gain.  You cannot claim any deductions under a hobby scenario.)
• Chain splits or forks (example: when BTC forked to bitcoin cash, if you operate as a hobbyist or investor, then you cost base for the new coin is zero and you will pay capital gains when disposing.  If you operate as a business, it is considered business income when you receive the split.)
• Tax on ICOs (example: you receive a new token as an Initial Exchange Offering and purchased it with BTC or ETH.  The value of the new coin will be the value in CAD of the BTC or ETH you used to purchase it.  The taxable event is triggered on the day of the ICO transaction, when you get the tokens.)

Keeping Books and Records

Every cryptocurrency trader should be making keeping accurate books and records a priority.  This means you should maintain records for the following:

• The date of the transactions.
• The receipts of purchase or transfer of cryptocurrency.
• The value of the cryptocurrency in Canadian dollars at the time of the transaction.
• The digital wallet records and cryptocurrency addresses.
• A description of the transaction and the other party (even if it is just their cryptocurrency address).
• The exchange records.
• Accounting and legal costs.
• The software costs related to managing your tax affairs.

If you are a miner, also keep the following records:

• receipts for the purchase of cryptocurrency mining hardware.
• receipts to support your expenses and other records associated with the mining operation (such as power costs, mining pool fees, hardware specifications, maintenance costs, and hardware operation time).
• the mining pool details and records.

Amending Tax Reports for Previous Years

Other countries have taken a head start at cracking down on cryptocurrency taxes.  It is only a matter of time before Canada starts to do this too.  If you have not filed your taxes correctly in the past, be proactive and amend your prior year returns to reflect cryptocurrency transactions.  You may have significant gains where you have tax to pay, or you may have experienced pain and can claim losses.  Either way, reporting your taxes accurately is most important.

Contact Argento CPA today and we will relieve your accounting pains from reporting your gains on your cryptocurrency tax situation!

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

Another year has gone whizzing by.  As of February 22, 2021 CRA, has opened their servers to accepting e-filing of personal tax returns.  It is important for everyone to file their income tax and benefit return on time, since it is necessary to receive benefits and credits you are entitled to.   Here is what you need to know about filing your personal tax returns for 2020.

Interest relief if you received COVID-19 benefits:

Interest relief will be provided to individuals who meet all the following:

• Your 2020 taxable income was $75,000 or less
• You received at least one COVID-19 benefit in 2020l:
  • Canada Emergency Response Benefit (CERB)
  • Canada Emergency Student Benefit (CESB)
  • Canada Recovery Benefit (CRB)
  • Canada Recovery Caregiving Benefit (CRCB)
  • Canada Recovery Sickness Benefit (CRSB)
  • Employment Insurance (EI) benefits
  • Provincial or territorial emergency benefits
• You filed your 2020 income tax and benefit return
• You have a balance owing for your 2020 taxes

Taxpayers who satisfy the above conditions will be granted interest relief on 2020 tax owing.  This means no interest on amounts owing until April 30, 2022!  Careful!  Late filing penalties will still apply (5% of the tax balance owing) so make sure you file on time to avoid unnecessary penalties and interest.

T4A Issued to Report COVID-19 amounts:

You may have already received a T4A and are wondering what to do with it.  The T4A slip indicates the type of COVID-19 benefit you received and should be reported on your personal tax return.  Please make sure the amount on the T4A is correct.  If you find an error with your T4A, call CRA immediately to resolve it at 1-800-959-8281. 

If you cannot pay your taxes in full:

To avoid additional penalties, always file your return on time.  If you can make a partial payment, this will reduce the amount of interest you will pay.  The CRA has also expanded payment arrangement options to give taxpayers more flexibility.

Tax filing deadline:

As far as we now, the deadline to submit your 2020 personal tax return is April 30, 2021. 

If you need assistance with filing your tax returns, contact Argento CPA and we will help you with your tax situation.

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.

The following article is a case study on a non-resident of Canada taxpayer, named Cameron, and how he should deal with his Canadian rental property for tax purposes.

Facts about Cameron’s tax situation:

• Receives $3,000 monthly rental income from his beautiful home in Vancouver.
• Loves warm weather and is retired, so decided to move to Columbia and sever ties with Canada. This is the 1^st time he has had to file a tax return, since leaving Canada.
• Permanently resides in Columbia and no longer has residential ties with Canada.
• Argento CPA was Cameron’s accountant when he lived in Vancouver, so we advised him on how to handle his Vancouver rental property for tax purposes.

Our conversation with Cameron went something like this.

“Cameron, since you are a non-resident of Canada, you are permitted to elect under section 216 to report your Vancouver rental property to CRA.”

“What is section 216?”

“It’s a simplified tax return where you can simply report your rental income and expenses to CRA.”

“Great!  What information do you need from me?”

“We need you to fill out our rental income and expense template, and to know what your gross rental income is and itemize all your expenses, such as mortgage interest, property tax, utilities, etc.”

“Awesome, no problem.”

“You should also remit 25% of the gross rental income to CRA, 15 days after the receipt of each rental payment.”

“What!  25% That is crazy.  Why do I have to remit 25% of gross rental income when I have expenses that make me incur little to no net income by the end of the year?  To me that sounds unfair.”

“I agree with you!  There is a solution for someone in your situation.  You can file a Form called NR6 on or before January 1^st each year or before your 1^st rental payment for the calendar year is due.”

“Another form?  Great…  What does this one do?

“I know you hate filing forms Cameron, but this is a really good one.  If you file a NR6 on time, you don’t need to remit the 25% withholding tax in your situation because your net rental income is expected to be nil!”

“Wow, that is an amazing form.  I don’t want to be late with that one, and I am glad we had this discussion before I received my 1^st rental payment.  What would have happened if we did not file that form!  I would have over paid taxes, wouldn’t I?

“Not necessarily Cameron, if you didn’t file a timely NR6, you should file another form, called NR4, which isn’t as great as the NR6, since all you do with this form is report the total 25% withholdings you paid to CRA during the year.  But you don’t need to do that, because we are filing your NR6 on time and you will have no withholding taxes to pay!”

“Phew, I am so thankful to have an awesome accountant who can share these little tips and tricks with me.  I could have significantly overpaid tax!  25% to report on that NR4, that’s just crazy.”

“Well, it’s not all lost if you had filed a NR4 Cameron.  When we prepare the tax return electing under section 216, we still report your income and expenses, and you only pay tax on the net income.  So, at the end of the day, you would have received a refund of most of your withholding tax, if you had little to no net income.”

“Oh, well that’s not the end of the world then.  It would have hurt a little bit for my cash flow, but I think I would have still managed.”

“Yea, not the end of the world at all Cameron.  But its important people know about this.  If you do not file a NR6, or withhold 25% and remit to CRA, then you can have a penalty equal to 10% of the withholding amount!  That penalty adds up quick and gets compounded!  Make sure to tell your friends about this, I hate seeing people waste money on penalties and interest.”

“Will do!  Thank you so much for being such an informative accountant!”

The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.